Document View

1. Folders

Using the Folder Menu or Context Menu by right-clicking within the folder view.

1.1 Creating a New Folder

In Bluegrid, PDF pages are organized into folders. A folder may contain sub-folders. You can create a new folder using the following methods:

Click the Folder menu or right-click within the folder view to open the context menu.
Select New.
Enter the folder name in the input field.
Click OK to confirm.

Notes: In a folder, folder names must be unique.

Adding new a folder

Enter folder name

1.2 Renaming a folder

You can rename an existing folder using either of the following methods:

Select the folder you want to rename.
Open the Folder menu or right-click to open context menu and choose Rename.
Enter the new folder name in the input field.
Press Enter to confirm.

Rename a folder

1.3 Deleting a Folder

You can delete a folder using either of the following methods:

Select the folder you want to delete.
Open the Folder menu and choose Delete.
Confirm the action when prompted.

Delete a folder

1.4 Moving a Folder to another Folder

In Bluegrid, every folder may contain sub-folders or Pages. To move a folder to a different parent folder:

Select and hold the folder you want to move.
Drag the folder to the desired parent folder in the folder view.
Release the mouse button to complete the move.

In the demo below, Folder-4 is moved to Folder-3

Move a folder to another

1.5 Sorting Folders

You can sort folders using either the Folder Menu or the Context Menu.

Open the Folder menu.
Select Sort.

Sort again to reverse sorting

Sort folders

1.6 Filter Folders

In Bluegrid, you can filter folders by typing the filtering text into folder filter field.

Clear Notes

Clear the filter text to show all folders again.

2. Pages

2.1 Open a page

Select the page you want to open.
Double-click the page or right-click to open context menu and choose Open.

Open a page

By default, Bluegrid opens the latest version of a page. If you want to open a specific version, please refer to section 2.2.3 Open Version.

2.2 Open with

Bluegrid allows users to open a page with different applications.

Select the page you want to open with a different application.
Right-click to open context menu, hover mouse to Open With. If the application you want to use is listed, click on it to open the page with that application. Otherwise, click Find to navigate the application...
In the Open With dialog, select the desired application from the list or browse to find a specific application.
Click OK to open the page with the selected application.

Open with external programs

The applications users used to open pages will be saved in the Open With list for future use.

2.3 Open version

In Bluegrid, each page can have multiple versions, each version is a PDF page or image. By default, Bluegrid opens the latest version of a page. However, users can choose to open a specific version of a page by following these steps:

Select the page you want to open a specific version of.
Use the Page Menu or Right-click to open context menu and choose Open Version.
In the Open Version dialog, select the desired version from the list.
Click OK to open the selected version of the page.

Open version

2.4 Add PDF pages to a folder

Bluegrid allows users to import PDF pages directly into a selected folder. You can perform this action using either the Page menu, or context menu or drag-and-drop feature.

Method 1: Using the Page Menu / context menu

Select the folder you want to import PDF pages into.
Open the Page menu.
Click Add PDFs item
In the file selection dialog, choose one or more PDF files to import.
Click Yes or No to either split the files into pages or keep them as they are.

Add PDF pages to a folder

Method 2: Using Drag and Drop

Select the folder you want to import PDF pages into.
Drag one or more PDF files from your file system.
Drop them into the Page View area.
Click Yes or No to either split the files into pages or keep them as they are.

Drop files to add PDFs to a folder

Confirm splitting PDFs

2.5 Replace page

Select the page you want to replace.
Open the Page menu or right-click to open context menu
Choose Replace.
In the file selection dialog, choose the new PDF file to replace the existing page.
Select the page of the new PDF file if it contains multiple pages.
Click OK to confirm the replacement.

Replace a page

Select page to replace with

2.6 Duplicate a page

Select the page you want to duplicate.
Open the Page menu or right-click to open context menu
Choose Duplicate.
A copy of the selected page will be created in the same folder.

Duplicate a page

2.7 Add versions to a page

In Bluegrid, you can add multiple versions to a page. Each version is a separate PDF page or image associated with the main page. To add a new version to an existing page, follow these steps:

Select the page you want to add a version to.
Open the Page menu or right-click to open context menu
Choose Add Version.
In the file selection dialog, choose the new PDF file to add as a version.
Click OK to confirm the addition of the new version.

Add version to a page

Select the page as the new version

![Select the page as the new version](select-version-page.png){ width=640 }

2.8 Rotate pages

Select the page or pages you want to rotate.
Open the Page menu or right-click to open context menu
Choose Rotate.
Select the desired rotation angle (90 degrees clockwise, 90 degrees counterclockwise, or 180 degrees).
The selected page(s) will be rotated accordingly.

Rotate a page

2.9 Export pages

In Bluegrid, you can export one or more pages as PDF files, the exported pages will contain all user-added shapes, markups, text, annotation... To export pages, follow these steps:

Select the page or pages you want to export.
Open the Page menu or right-click to open context menu
Choose Export PDFs.
In the file selection dialog, choose the destination folder for the exported PDF files.
Click OK to begin the export process.

Export pages

2.10 Delete pages

Select the pages you want to delete.
Open the Page menu or right-click to open context menu
Choose Delete.
Confirm the action when prompted.

Delete pages

2.11 Delete versions

In Bluegrid, by doing delete version, you can remove the last PDF version of a page while keeping the main page intact.

Select the page whose version you want to delete.
Open the Page menu or right-click to open context menu
Choose Delete Version

Delete page version

2.12 Change thumbnail size

Open the Page menu or right-click to open context menu
Hover mouse to View
Select the desired thumbnail size from the available options (Small, Medium, Large).

Change thumbnail size